2021 Officer Application

Officer Job Descriptions

To run for office, Beta must have completed at least one semester of membership and met all requirements of membership. The candidate may not be on probation or received any disciplines in the past year. Freshman may run for any office EXCEPT President. You must have been an Beta Officer in good standing for at least one year in order to run from President of the Club.

President – The responsibilities of this office include attending meetings and events. Main job is organizing and leading all meetings and activities. This office should be assumed by a current sophomore with at least one full year of membership. Specific tasks include:

  • Creating an agenda for monthly meetings and posting it on the LHS Beta Club Bulletin Board located outside room 23.

  • Creating and submitting to the Beta Club Sponsor the Meeting Agenda. These are due no later than the day before the monthly meeting.

  • Conduct monthly officer meetings

  • Organize committees, including convention committees

  • Contacting and setting up activities, getting approval of activities

  • Making sure that all other officers have completed their task

  • Attend all Club Service Events

Vice President – The responsibilities of this office include attending meetings and events. The vice-president is expected to fill in for the President if he/she is unable to attend a meeting or function. Specific tasks include:

  • Maintaining and updating Beta Club Bulletin Board

  • Creating and submitting to the Beta Club Sponsors a yearly activity calendar. This calendar is to have events by semester. The first semester activity calendar is due by the July Officers meeting. The second semester activity calendar is due by the December Officers meeting.

  • Updating officers regarding officer and club events.

  • Chair at least one convention committee.

  • Attend all Club Service Events

  • take over all duties of the President whenever the President is unable to fulfill their duties.

Secretaries– The responsibilities of this office include attending meetings and events. The club secretaries are expected to fill in when the Historian is not able to attend meetings and functions. There will be one secretary per sponsor with the secretary for the Lead sponsor acting in an organizational leadership capacity for the group. Main job is to record notes from meetings and the following specific tasks:

  • Maintain Beta Club Bulletin board with the help of the Vice President

  • Taking attendance at meeting/activities by use of attendance sheet.

  • Taking notes at all meetings (club, officer, booster, etc.) and reporting minutes from previous meeting

  • Email digital copy of the minutes from all officers’ meetings and all club meetings within one calendar week to all sponsors.

  • Actively participate in the committee and/or chair an additional committee as assigned by the LHS Club President.

  • Assist each sponsor with any task assigned

  • Attend all Club Service Events

 

Historian – The responsibilities of this office include attending meetings and events. The Historian is expected to fill in when the Secretary is not able to attend meetings and functions. Main job is to help in the collection and recording of items for community projects, and chronicle the activities of the LHS Beta Club. Specific tasks include:

  • Assist the sponsors in the collection items for community service, as well as report this information at club meetings.

  • Serve as a club photographer at events and collection of items.

  • Chair the scrapbook committee (the scrapbook is very much like to club annual, it will need to be organized and created over many months)

  • Attend all Club Service Events

Reporter (social media director) - The responsibilities of this office include attending meetings and events. The Reporters job is to be in charge of all public relations and advertising regarding the club, its service events, fund raisers, member accomplishments, etc. Specific tasks include:

  • Maintaining and updating Beta Club social media accounts.

  • Be prepared to take photographs (when historian is unable) at all events and have each posted to the album section of our Facebook page for easy access by scrapbook committee.

  • Encourage members and boosters to post pics to the Facebook page.

  • Preparing news releases, including photos for the Club web page, the school web page, and the local newspaper.

  • Find ways to promote events and fundraisers.

  • Take charge of social media promotions for convention candidate. Constantly look for new ways to push the social media promotion to benefit the club and our candidate.

  • Attend all Club Service Events.

Chaplain- The responsibilities of this office include attending meetings and events. The Chaplain must be prepared to be a friend to all members, new and old, who seek guidance or assistance in the club and life endeavors. Specific tasks include:

  • Preside over any invocation or inspiration speeches during meetings or events. This may also include patriotic proceedings such as the Pledge of Allegiance.

  • Act as an ambassador to area churches who may request our assistance in community service projects.

  • Chair at least one committee.

  • Attend all Club Service Events.

 

Grade Level Representative- The responsibilities of this office include attending meetings and events. There will be at least 2 representatives per grade with additional representatives for every 30 betas per class (example: 95 beta in the sophomore class means 3 sophomore reps). Whenever possible, at least one male and one female will represent the grade, however if no member applies, representatives can all be one gender. A Beta representative must be available to assist other officers as requested, and serve as a resource to members in need of encouragement. Specific tasks include:

  • Chair at least one committee

  • Be of service to the President of the club.

  • Attend all Club Service Events

 

School Level Ambassador- The responsibilities of this office include attending meetings and events. There will be one ambassador per middle school within Henderson County. Ambassadors are expected to minimally contact Junior Sponsors once per month, attend induction and assist with one community service project per semester. When asked, ambassadors should be available to mentor junior convention attendees. A Beta Ambassador must be available to assist other officers as requested, and serve as a resource to members in need of encouragement. Specific tasks include:

  • Chair at least one committee

  • Be of service to the President of the club.

  • Attend all Club Service Events

 ** At this time, officers meetings are held the Wednesday one week prior to club meetings at 3:00 pm in Room 23. 
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